Proofreading Guidelines

 

Proofreading focuses on consistency and not having errors. The biggest danger is when text is missing or hidden from view. The approach is minimalist. Spacing is important.

Font

  • Times New Roman, sized 12. Arial 16 bold for title, 14 bold for author and 12 regular for affiliation.
  • Clio's Psyche is always kept in Imprint MT Shadow.


Punctuation

  • The period, comma, exclamation point, and question mark are within quotes.


Spacing

  • Two spaces are always used between sentences, but only one space is used after a colon.
  • Always single-space the text of the article.
  • The start of a new paragraph is indented. All indentations are 0.5 inches, except for bullets, which are closer to the left edge at 0.25 inches.
  • Use 8-point paragraph spacing after the title of the article, 12-point spacing after the author and affiliation, and 6-point spacing between paragraphs (except after the biography).


Quotation Marks

  • Always used curled quotes, not straight.
  • Use double rather than single quotation marks.
  • Use single quotation marks for quotes within quotes.


Italics and Bolding

  • Biographies of authors are indented and put in italics, as are the introduction to interviews and the information on books beginning with the author and name of the book(s).
  • In biographies at the end of an article, bold the author’s name and highest degree at the beginning.
  • Bold the initials in interviews.
  • In the first part of the Bulletin Board, bold the names that are mentioned, but only for the first instance of their use.
  • Italicize foreign words, unless they are very common.
  • We do not use hyperlinks.


Other Style Issues

  • Starting a sentence using the word, “And” is generally not acceptable.
  • Don't use "myself" in writing.
  • Author biographies normally end with the e-mail address of the author.
  • Block quotes are not italicized but require indentation of their left and right margins.
  • Try to integrate citations/bibliographic references into the text of the article itself when required. We do not like endnotes or footnotes.
  • Ignore the “Y” touching the “E” below on the masthead of the first page